The Ultimate Checklist to Verify Employee Past Jobs Before Hiring

If you want to build a trustworthy team, you need to verify employee past jobs. It’s not just best practice—it’s a safeguard against hiring fraud, inefficiency, and risk. Below is the ultimate checklist your HR team can follow every time you’re bringing on a new hire.

✅ Step 1: Gather Complete Work History

• Company names (spelled correctly)
• Job titles
• Start and end dates
• Supervisors or HR contacts
• Key responsibilities per role

✅ Step 2: Obtain Written Consent

• Send an official consent form to the candidate
• Explain what data you’ll verify and how it will be used
• Store consent securely for compliance (GDPR/FCRA, etc.)

✅ Step 3: Use a Trusted Verification Platform

• Sign up on https://offerghost.com
• Upload candidate info for quick verification
• Track status of each check with real-time updates

✅ Step 4: Manual Verification (Optional)

• Call or email past employers
• Use a standardized script or template
• Ask only relevant work-related questions

✅ Step 5: Request Backup Documents if Needed

• Offer letters or appointment confirmation
• Payslips or salary slips
• Experience letters or relieving documents

✅ Step 6: Check Digital Footprint

• Review LinkedIn profiles for date/title consistency
• Scan for endorsements or peer reviews
• Check for any public discrepancies or overlaps

✅ Step 7: Flag Red Alerts

• Unverifiable companies or ghost organizations
• Suspicious gaps or overlapping employment dates
• Exaggerated roles or made-up titles
• No online presence or peer connections

✅ Step 8: Log & Document Everything

• Maintain logs of all verification attempts
• Save digital records from https://offerghost.com
• Tag any flagged issues or follow-ups for future reference

✅ Step 9: Evaluate & Decide

• Review verification report alongside the resume
• Contact the candidate for clarification if needed
• Reject or move forward based on all facts

✅ Step 10: Repeat for Every Hire

• Make this checklist a mandatory hiring step
• Standardize it as part of your HR operating procedure
• Use https://offerghost.com for consistency across teams

Summary

This checklist simplifies your hiring process while keeping your standards high. When you verify employee past jobs systematically, you avoid surprises, protect your team, and ensure every hire adds real value. Don’t skip this. Make it part of your culture—and automate it with tools like https://offerghost.com.

Conclusion

Hiring is one of the most expensive decisions a business makes. Protect your investment by verifying every employee’s job history. Use this checklist to keep your process sharp, fair, and consistent—and let https://offerghost.com handle the hard part for you.